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Provost & Academic Vice President

Provost Travel AwardsÌý

(Professional Development Funds - Article 29.14 and 43.13)

The Provost Travel Awards provide financial assistance to eligible Unit A faculty, Unit B faculty, and Academic Support Professionals (ASPs) for professional travel — including conference presentations, invited performances, research dissemination, and (for Unit B/ASP) professional development and training.

Applications are submitted online via Jotform. Please review all policies on this page before applying. Questions may be directed to the Office of the Provost at (309) 298-1066 or Provost@wiu.edu.

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Award Overview:

Category

Unit A Faculty

Unit B Faculty & ASPs

Maximum Award

$1,000

$1,000

Presentation Required

Yes

No (for professional development/training)

Eligible Activities

Scholarly presentations, invited performances, equivalent professional activities

Scholarly presentations, invited performances, professional activities, workshops, and training

Awards Per Year

One per fiscal year

One per fiscal year

Note:Ìý

Extra consideration for Unit A awards is given to full-time Unit A faculty working toward tenure. Applications may be submitted at any time during the year; approval is contingent on available funds. Applicants should also check with their School Director and/or College Dean for additional funding resources.

If you are unable to attend your conference, or require less funding than originally awarded, please notify the Provost's Office immediately so the remaining funds can be redistributed.

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Eligibility

Eligible applicants:

    • Full-time Unit A faculty (for Unit A awards), including those on sabbatical leave.
    • Full-time Unit B faculty and ASPs (for Unit B awards).
    • Each individual may receive one travel award per fiscal year.

Not eligible:

    • School Directors
    • Temporary faculty
    • Employees on unpaid leave of absence or compulsory leave at the time of travel
    • Faculty receiving an honorarium for their presentation or performance

Not funded under Unit A awards:

    • Attendance without presenting
    • Board meetings for which the applicant serves as an officer
    • Panel participation requiring minimal preparation — the activity must be comparable in effort and scholarly preparation to a full professional presentation
    • Printing costs
    • Per diem / meals

Application Procedures

Applications must be submitted online via Jotform at least two weeks before the presentation or travel date, to allow adequate time for review.

The application must include:

    • A narrative describing how the activity relates to the applicant's professional responsibilities at the University
    • A detailed budget, including registration fees, travel expenses, lodging, number of days attending, and other costs (e.g., parking, taxis)
    • Information regarding other funding sources for the trip (e.g., School/College funds, matching funds, or honorariums)
    • The amount requested (up to $1,000 for Unit A; up to $1,000 for Unit B/ASP)
    • An abstract, session description, or workshop description
    • A valid email address for the applicant's Director and Dean

Review and approval:

    • The applicant submits the request via Jotform.
    • The Jotform routes to the applicant's Director for review and approval.
    • The Jotform then routes to the applicant's Dean for review and approval.
    • The Jotform is routed to the Provost's Office and reviewed.
    • The applicant is notified of the funding decision and award amount.

Post-Travel Documentation

Post-Travel Documentation

Within two weeks of returning from travel, recipients must submit the required documentation to their school office staff. Timely submission allows the school sufficient time to prepare and process the travel voucher. Failure to submit the required documentation within the two-week period may result in forfeiture and reallocation of the award.

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Award Reimbursement Process

Upon receipt of the completed and signed travel voucher and supporting documentation, the Provost's Office will transfer the travel award funds to the recipient's school account. The school is responsible for processing the recipient's travel reimbursement through the Business Office.